Terms & conditions

This is an agreement for the hire of sports facilities between 5s Sporting Limited, trading as 5s Football (the Organisers) and the Team participating (Teams). We do not accept bookers on any other terms. These conditions do not affect your statutory rights.

1. Participation Terms

1.1 When a Team joins a 5s Football league, a contract is formed between the Team and the league Organisers. Teams and all participants agree to abide by the League Rules and Playing Rules which will be provided to the Team captain at the point of sign up and available upon request.

1.2 By signing up to this agreement the team agrees to participate in and pay for a whole season, whose duration depends on the number of teams in the league and may exceed 10 weeks.

1.3 When a football season has finished a new season will begin the following week and unless the organisers are notified correctly by the Team captain, Teams will automatically be entered.

1.4 Teams and participants can be refused entry to any league or competition by the Organisers without giving any reason. Teams and participants can be excluded by the Organisers for breaching any of the terms and conditions or of the playing rules.

1.5 The team Captain (who completes the application form and agrees to the T&Cs) must be aged 18 or over.

1.6 All players participating must be aged 16 or over

1.7 If a participating player is 16 years old or over, but under the age of 18, then prior consent must be provided by the parent(s) or Guardian(s) of that player. It is the Team Captains responsibility to make the league aware of this and to provide the necessary approval to the league. Approval forms are available upon request.

2. Team Deposit

2.1 All Teams will be asked to pay a refundable deposit in advance of their first fixture in order to confirm attendance.

2.2 The organisers may deduct fees owed from the Team deposit if the balance on the account is in debit when a Team withdraws from the league.

2.3 In order to avoid having fees deducted from the Team deposit, the Team must ensure that all fees have been paid correctly and the Leaving Procedure as defined below has been followed.

3. Other Fees

3.1 All Teams will be required to pay a weekly game fee (WGF). This covers the cost of hire, referee fees, equipment and a service fee to the Organisers.

3.2 Teams can pay the WGF via BACS transfer in advance of kick off.

3.3 If a team fails to pay their WGF in part of in full, the difference will be added to the Teams Account and the ‘No Pay’ procedure will be initiated.

3.4 In the event of a ‘No Pay’ procedure, the Team in question will have all goals scored deducted and the match result will be awarded to their opponents.

3.5 Teams will also be subject to a late payment charge if the WGF isn’t paid within 72 hours of the match finishing.

3.6 The late payment charge is a flat fee of £5. Further £5 late payment charges will also be incurred for every additional week that the WGF is overdue.

3.7 If a team is removed from the league or competition by the organisers for breaching the Terms and Conditions, then the team will still incur 2 x WGF charges to cover the notice period required as outlined in the Withdrawal Procedure.

3.8 Failure to pay fees shall be deemed a breach of Terms and Conditions and competition rules and the organisers reserve the right to remove the Team in question from the league or competition.

3.9 The Team captain is responsible for all payments and therefore any arrears that the Team may find themselves in. If a Team leaves the league with arrears greater than the Team deposit, then the Team will be liable to pay the difference. Any outstanding monies owed can be charged to the Team captain by the Organisers.

3.10 The Organisers reserve the right to withhold any prizes for a Team in arrears.

4. Confirmation of Availability

4.1 Teams must confirm their availability before 8pm the night before their fixture.

4.2 They can do this by emailing, calling or texting the league’s designated Facility Manager

4.3 If Teams do not confirm their availability by 8pm, then the ‘Absence Without Confirmation’ policy will be followed and the points for the game shall be awarded to the opposition.

5. Absence policy

5.1 If a Team is going to be absent from a fixture, then the Absence Procedure must be followed by emailing, phoning or texting the league’s designated Facility Manager by 12pm on the day of their fixture.

5.2 If a Team is going to be absent from a fixture, then the Team still agrees to pay their WGF, plus an additional 50% on top of their WGF to cover the loss in revenue that the league will incur from that Teams’ opponents. The points for the scheduled game will be awarded to the Teams opponents and the Team risks being removed from the league.

5.3 Failure to follow the correct Absence Procedure, will mean that the ‘Absent Without Confirmation’ policy will be followed and the Team agrees to pay 2 x their WGF to cover the loss in revenue incurred by the league and also any potential compensation the league may provide to the Teams opponents.

5.4 If a Teams opposition has reported an absence, then the league will notify that Team and will endeavour to organise a friendly match. Friendly matches will be charged at the reduced rate of 50% of the WGF.

6. Withdrawal Procedure

6.1 Teams agree that they can only leave the league at the end of each season.

6.2 To withdraw from the league, Teams must follow the correct procedure and provide the Organisers with at least 2 weeks’ notice. Teams must then ensure they attend each fixture until the end of any given season.

6.3 If a team is unable to attend any of their scheduled fixtures during their notice period, then the match will be logged as a cancellation and the relevant ‘absence procedure’ will be followed with the relevant fees imposed.

6.4 To withdraw from the league, Teams must follow the correct procedure by informing the Leagues Facility Manager by email, phone or text.

6.5 If the correct Withdrawal Procedure is followed, then the Team deposit will be will be returned via bank transfer to the Team captain, provided there are no fees outstanding.

6.6 Any Team that leaves with outstanding monies owed that amounts to more than the Team deposit, agrees that they will forfeit their deposit and make a payment for the difference to the Organisers either in cash or by credit or debit card within 14 days of the Teams final fixture. In the event that a Team fails to make this payment within the given time frame, the outstanding amount will be collected by the Organisers or passed to an appointed agency. The appointed agency may add interest to the outstanding balance to cover the cost of their service. This may amount to anything up to 40%. The registered Team captain will be solely responsible for all monies owed on behalf of their Team.

6.7 If the appointed agency deems it necessary to take legal action through court proceedings then the Team Captain will also be responsible for covering the Court Fee Disbursement and fees for preparing and issuing the County Court Claim.

6.8 The Team Captain agrees that any outstanding fees owed after 14 days can be collected from the credit card details that are held on file from any previous transactions.

7. Bad Behaviour

7.1 5s offer a welcoming, inclusive environment for all players and spectators and expect everyone affiliated with our leagues to behave in a respectful and mindful manner at all times.

7.2 Teams that do not follow these rules and or are removed for ‘bad behaviour’ or disciplinary reasons agree to pay their WGF for the two week notice period that is outlined in the Absence Procedure.

8. Health and Safety

8.1 All participants understand that these events are contact sports and contain an element of risk to the person participating.

8.2 The organisers take care when selecting venues to ensure that they are suitable and safe and officials are competent. Participants agree that games are played on premises that are not owned by the Organisers nor do the Organisers have exclusive occupation of premises used for fixtures. Participants also understand that the Organisers have little to no control in respect of persons admitted to premises, adjacent sports pitches and surrounding perimeters. The Organisers have little control as to how premises are used and left before and after the league.

8.3 Team captains are responsible for ensuring that they are satisfied with the facility before the game starts. Team captains must review the surface and all other conditions before games commence and only allow their Team to participate when they are satisfied that the premise is safe and suitable for the activity in question.

8.4 Participants must also ensure that they are satisfied with the facility before games start. Participants must report any perceived dangers, violence, threats or any other misconducts to the organisers at the earliest opportunity.

8.5 Smoking, drinking alcohol and anti-social behaviour are strictly forbidden at league venues. 5s reserves the right to ban the entire team in the event of any of the above.

8.6 Players must wear clean and correct footwear, or risk being refused entry to the pitch. Footwear must be cleaned before arriving at the ground. Dirty footwear must not be brought into the ground. The only permitted footwear is: football boots with rubber or plastic studs, or astro turf boots. No other types of footwear is permitted, including trainers.

8.7 All participants agree that they are of satisfactory fitness levels. Participants must not play in the league against any medical advice. As such, participants must only be playing if they are healthy enough to do so.

8.8 Participants must not use equipment or wear anything that is dangerous. All items of jewellery (necklaces, rings, bracelets, earrings, leather bands, rubber bands, etc.) are forbidden and must be removed. Using tape to cover jewellery is not permitted.

8.9 Team Captains must inspect all players and substitutes before the start of the match before they enter the field of play. If a player is wearing or using unauthorised/dangerous equipment or jewellery the item(s) must be removed.

8.10 5s will, with best endeavors, identify any illegal equipment and ask for it to be removed, but it is down each team captain and player to ensure that they themselves are wearing the correct equipment and that they are satisfied that their opponents are too, and that no one on the pitch is posing a threat to injury. Any concerns must be raised with a referee or league manager immediately and play will stop until the official, league manager and both Team Captains are satisfied.

8.11 Shinguards must be made of a suitable material and be of an appropriate size to provide reasonable protection and be covered by the socks. Players are responsible for the size and suitability of their shinguards and Team Captains are responsible for ensuring that the level of protection for each of their players is suitable.

8.12 5s League Managers, unless suitably qualified will not provide first aid treatment to any players who suffer any injuries. It is recommended that Team Captains ensure that there is a sufficiently qualified first aider present at each game.

9. Liability

9.1 The organisers will ensure that it can provide a reasonably skilled service with a reasonable standard of care.

9.2 The Organisers accept no liability for any injury caused during any game or competition on or around the hired premises.

10. Other

10.1 The Organisers may subcontract any of its obligations to any persons without notice. Where obligation is subcontracted, the organisers shall not be responsible for every act or omission of the given sub-contractor.

10.2 The Organisers accept no liability for any loss or damage of any items held on the premises before, during or after the competition.

10.3 This contract shall be governed by English Law and shall be subject to the sole jurisdiction of the English Courts.

11. Filming

11.1 5s Football reserves the right to withhold
some or all of their video content if they deem the content to be inflammatory, contain scenes of injury, bad behaviour or any incidents that require further investigation by the organisers.

11.2 Content cannot be used to appeal a misconduct decision.

11.3 5s Football are the owners of their content and is not obliged to provide copies to its players, teams or any other 3rd parties.

11.4 Team Captains confirm that they and their players agree to be recorded and for content to be displayed in 5s Football’s marketing materials and on their marketing channels.

12. Pitch Hire Agreement

12.1 The Team agrees to book a series of 10 or more individual pitch hires.

12.2. The interval between each hire must be not less than one day and not more than 14 days.

12.3. This pitch hire agreement is in respect of the same activity, at the same location.

12.4. The team has exclusive use of the pitch.

12.5. Consideration is payable by reference to the whole series and is evidenced by written agreement.

13. Tournament Terms